Trivia Night 2017
Volunteers and Participants
Thank you all for the help in making Trivia Night a fun and successful event.
Description of Program:
Parents, teachers, parishioners, and other adults are invited to attend a fun evening playing trivia in
teams of 6-8 and participate in games throughout the course of the evening. Admission is typically $120
per table of 8. Players can bring their own snacks and beverages, including alcohol. Soda and popcorn
Position Hours Earned
Chair: 15 Hours
Responsible for ensuring the gym is set up and cleaned up. Responsible to make a flyer to send home
with students, send out Fast Direct messages, and get information to other parishes and newspapers to
promote the Trivia Night. Make sure that all volunteers have their areas of responsibility taken care of.
Responsible for reconciling all money and turning in to Parents Association. Also responsible for making
copies of answer sheet packets for all teams as well as any other copies that need to be distributed.
Gym set-up: 10 people 2-3 Hours
All volunteers help set the gym up to get ready for Trivia night. This includes setting up drink/snack table,
projector screen and sound equipment, judges tables, tables and chairs, registration table, covering
tables with plastic table covering, and numbering tables.
Gym clean-up: 10 people 1-2 Hours
All volunteers help clean up gym. This includes taking down all table and chairs, taking all trash to
dumpster, packing up projector screen and all sound equipment, sweeping and mopping gym floor.
PowerPoint presentation: 1 person 3-4 Hours
This person works with the volunteer(s) who is working on the questions to ensure all questions get
loaded on PowerPoint, and then does the PowerPoint presentation throughout the course of the evening.
The PowerPoint presentation includes all rounds of questions as well as a spreadsheet to record the
Snack table: 2 people 3-4 Hours
Responsible for serving soda and popcorn and keeping area clean.
Runners: 2-3 people 3-4 Hours
Responsible for keeping trash emptied and assisting where needed
Selling Mulligans/Raffle Tickets: 1-2 people 3-4 Hours
Responsible for selling mulligans prior to start of round 1 of trivia as well as selling and collecting money
for any items that are being raffled off.
Emcee: 1-2 people 3-4 Hours
Responsible for hosting the evening. This includes going over the Trivia Rules prior to round 1 starting as
well as any other important information or announcement. Responsible for drawing names for door prizes
and any other prizes given out throughout the evening. Also engages crowd by playing short games with
them such as heads or tails, dead or alive, etc. Also reads each round of questions as well as follows up
with reading the answers once all score sheets have been turned in at the end of each round.
Judges: 3-4 people 3-4 Hours
Responsible for grading each teams answer sheets and tallying up their score each round. One judge
will need to help the PowerPoint person load the scores on the team score spreadsheet in between rounds.
Questions: 1-2 people 5-7 Hours
Responsible for coming up with categories and questions for each category. Communication with
PowerPoint person regarding who will load the questions on PowerPoint. Also, you need to make copies
of each round of questions and answers for the emcee(s) as well as all of the judges.
Registration: 1 person 1-2 Hours
Responsible for keeping track of all registration forms/money turned in for teams signing up to play trivia.
That evening, you will be responsible for checking in all teams entering the gym and collecting remaining
money and handing out the team answer sheet packets. You will have someone help you that evening.
50/50: 2-3 people 3-4 Hours
Responsible for walking around and selling 50/50 tickets and collecting the money for 50/50 ticket