St. Ambrose with the help of the Parent’s Association hosts many fundraisers to assist the school financially with various wants and needs. Fundraisers each year are typically Applefest, Dinner Auction, Golf Tournament, and Trivia Night. All parents/parishioners are encouraged to assist and participate in each event. Questions regarding these fundraisers may be directed to the chairs of the event or Jennifer Weiner (email@example.com), SAPA President.
Applefest is an annual weekend event in the Fall that includes games, inflatables, a talent show, food, and musical entertainment. It is an opportunity for the Parish and the community to enjoy the many activities while raising funds for St. Ambrose Parish and grade school.
Here are some photos from Applefest:
Position Hours Earned
Applefest Coordinators: 40+ Hours over several months
Coordinate all aspects of the weekend, including public relations and advertising.
Treasury Volunteer: 5-14 Hours
Handle funds and keep record of deposits and expenses during Applefest weekend.
Ticket Sales Volunteer: 2-6 Hours
Game Coordinator: 10-15 Hours
Determine games, prizes and schedule volunteers for weekend.
Game Volunteer: 2-6 Hours
Food Tent Coordinator: 10-15 Hours
Plan and execute the lower level food tent.
Food Tent Volunteer: 2-6 Hours
Beverage Tent Coordinator: 10-15 Hours
Work with distributors to coordinate products and schedule volunteers.
Beverage Tent Volunteer: 2-6 Hours
Talent Show Coordinator: 5-7 Hours
Schedule talent and coordinate music for event.
Basket Raffle Coordinator: 8-10 Hours
Set-up area, arrange baskets and volunteers.
Basket Raffle Volunteer: 2-6 Hours
Golf Cart Driver: 2-6 Hours
Transport people from upper level to lower level and back
Set-Up and Tear Down: 2-6 Hours
Plans and preparations have already begun for Applefest 2016! This year Applefest will be held Friday, September 16 to Sunday, September 18, 2016, so be sure to mark your calendars for some family fun at our annual parish fundraiser. Friday and Saturday will be from 5pm until midnight, and Sunday will be from 11am until 2pm.
Applefest 2015 featured exciting additions such as a chance to shake hands with Fredbird, an up close personal visit with a Clydesdale, meet and greet with “Elsa & Anna”, and much more. This year is sure to have something special as well!
Kicking off the event on Friday will be games, inflatables, basket raffle, food, and beverages. We are working on some new ideas for our evening entertainment, so be sure to join us to see what we come up with!
Saturday will continue with games, inflatables, basket raffle, food and beverages. St. Ambrose Got Talent will once again be taking the stage to showcase all of our gifted students. A big hit was the new Wine Garden that debuted at Applefest 2015 and will be returning in 2016. Many other exciting things are in the works to make this evening memorable for all that attend.
Be sure to show your support by purchasing tickets to our Grand Raffle that will be on sale during the summer. Tickets will be available in the church bulletin for purchase, as well as at the entrances. This is a great way to help make our fundraiser a success, and possibly even win a nice cash prize.
There are many other activities and events being planned for Applefest by Chairs Kevin and Mary Kline and the committee. Please be sure to watch the church bulletin and Fast Direct through school for more updates. If you would like to volunteer or donate to Applefest, please contact Kevin and Mary via FastDirect. We look forward to seeing everyone there!
Position Hours Earned
Chairperson: 36+ Hours
This person is responsible for leading the group. Making sure a place and date are set. They also help
assign sub-committees. They are in charge of making sure the entire event comes together. A co-chair or
two is highly recommended.
Food Coordinator: 10+ Hours
This person works closely with the venue. They will choose a menu, possible special drinks for the night,
and turn in final numbers.
Decorations: 20+ Hours
This person along with the rest of the committee will help choose a theme and then decide on
decorations. They need to be there the day of setting up to help direct.
Class Projects: 15+ Hours
This person along with a committee will come up with ideas for the class projects and lead a committee to
get the projects done.
Solicitations: 20+ Hours
This person organizes soliciting for donations. This part involves the entire class but you need one
person to organize and follow up with the rest of the committee. This person is also responsible along
with chairperson to put items together for baskets and to make sure all items have a bid sheet.
Registration: 20+ Hours
This person is responsible for RSVP’s. They will work closely with the food coordinator and the chair
person. They will have responses sent home through school and need to input names into an auction
computer program. They will be responsible for table assignments and bid numbers.
Check-In & Check-Out: 20+ Hours
This person will form a committee to check everyone in the night of the event and check out at the end.
They need to be comfortable with computers. They need to be available the day of set up and most of
the auction day.
Set-Up & Clean-Up: 15+ Hours
This person is responsible for organizing a group to set-up the day before the auction and help clean up.
Design Invitations: 6 Hours
This person designs an invitation and takes charge of having them printed. They are also responsible for
getting them mailed.
Auction Database: 10+ Hours
This person will work along with the chairperson to get all of the items entered into the auction database.
The Dinner Auction is sponsored by the 4th grade class each year. Mary Jo Zykan is the 4thgrade parent rep that can be reached via FastDirect if there are any questions. The Auction date has been set for Saturday, February 4, 2017 at Lewis & Clark Community College. Please save the date!
Description of Event: This year’s annual St. Ambrose Golf Tournament will be Saturday, August 20th at
Rolling Hills Golf Course. This event is a four man scramble with lunch and dinner provided to all players.
There will be several specialty events on different holes to make this a lot more fun and entertaining than
the average 4 man scramble.
Position Hours Earned
Co-Chairs: 3 People 6 Hours
Recruiting Holes and Table Sponsors
Setting up Hole events
Mailing Event Invitations
Acquiring raffle prizes for after event
Hole Attendants: 5 people 5 Hours
Keeping track of special hole events
Registration Table: 2 people 2 Hours
Registering Golfers for the events
Selling 50/50 tickets
Dr. Stephanie Monroe is the chair of the Golf Tournament committee this year. Please contact Dr. Stephanie via FastDirect if you are interested in volunteering or participating in the event.
Description of Program: Occurs typically in the Spring Semester 4-6 weeks following the Auction.
Parents, teachers, parishioners, and other adults are invited to attend a fun evening playing trivia in
teams of 6-8 and participate in games throughout the course of the evening. Admission is typically $120
per table of 8. Players can bring their own snacks and beverages, including alcohol. Soda and popcorn
Position Hours Earned
Chair: 15 Hours
Responsible for ensuring the gym is set up and cleaned up. Responsible to make a flyer to send home
with students, send out Fast Direct messages, and get information to other parishes and newspapers to
promote the Trivia Night. Make sure that all volunteers have their areas of responsibility taken care of.
Responsible for reconciling all money and turning in to Parents Association. Also responsible for making
copies of answer sheet packets for all teams as well as any other copies that need to be distributed.
Gym set-up: 10 people 2-3 Hours
All volunteers help set the gym up to get ready for Trivia night. This includes setting up drink/snack table,
projector screen and sound equipment, judges tables, tables and chairs, registration table, covering
tables with plastic table covering, and numbering tables.
Gym clean-up: 10 people 1-2 Hours
All volunteers help clean up gym. This includes taking down all table and chairs, taking all trash to
dumpster, packing up projector screen and all sound equipment, sweeping and mopping gym floor.
PowerPoint presentation: 1 person 3-4 Hours
This person works with the volunteer(s) who is working on the questions to ensure all questions get
loaded on PowerPoint, and then does the PowerPoint presentation throughout the course of the evening.
The PowerPoint presentation includes all rounds of questions as well as a spreadsheet to record the
Snack table: 2 people 3-4 Hours
Responsible for serving soda and popcorn and keeping area clean.
Runners: 2-3 people 3-4 Hours
Responsible for keeping trash emptied and assisting where needed
Selling Mulligans/Raffle Tickets: 1-2 people 3-4 Hours
Responsible for selling mulligans prior to start of round 1 of trivia as well as selling and collecting money
for any items that are being raffled off.
Emcee: 1-2 people 3-4 Hours
Responsible for hosting the evening. This includes going over the Trivia Rules prior to round 1 starting as
well as any other important information or announcement. Responsible for drawing names for door prizes
and any other prizes given out throughout the evening. Also engages crowd by playing short games with
them such as heads or tails, dead or alive, etc. Also reads each round of questions as well as follows up
with reading the answers once all score sheets have been turned in at the end of each round.
Judges: 3-4 people 3-4 Hours
Responsible for grading each teams answer sheets and tallying up their score each round. One judge
will need to help the PowerPoint person load the scores on the team score spreadsheet in between rounds.
Questions: 1-2 people 5-7 Hours
Responsible for coming up with categories and questions for each category. Communication with
PowerPoint person regarding who will load the questions on PowerPoint. Also, you need to make copies
of each round of questions and answers for the emcee(s) as well as all of the judges.
Registration: 1 person 1-2 Hours
Responsible for keeping track of all registration forms/money turned in for teams signing up to play trivia.
That evening, you will be responsible for checking in all teams entering the gym and collecting remaining
money and handing out the team answer sheet packets. You will have someone help you that evening.
50/50: 2-3 people 3-4 Hours
Responsible for walking around and selling 50/50 tickets and collecting the money for 50/50 ticket
St. Ambrose Trivia Night was March 5, 2016. Justin Lacey created the questions around 1980, 1990, and 2000 milestones. Alison Richards organized a basket raffle with a wide array of items that anyone would love to win. The 7th graders sold raffle tickets for a meat raffle and a lottery scratch-off tree with all proceeds helping to pay for their Space Camp trip. Many volunteers helped make this trivia night a huge success! As the picture below shows, the highlight of the night was the “Cash Cab” game lead by Mark Ellebracht.
Everyone had a great time with exciting entertainment and mouthwatering food. Please consider coming out next year if you were unable to attend. It is always a good time! The proceeds from 2016-2017 Trivia Night went to the playground at St. Ambrose School. Next year’s event will be chaired by Shonna Schrock. Please contact Shonna via FastDirect if you are interested in volunteering.